Deputy - Employee Scheduling, and Time Tracking Solution for Small Businesses
If you are running a business, you already know how complicated and time-consuming keeping track of your employee’s hours for the payroll can be. When you have a lot of employees, calculating hours, managing shifts, scheduling staff, keeping track of overtime, etc. can take a significant amount of your management team’s time. Thankfully, there are employee time and attendance tracking solutions that take the heavy load off your shoulders.
Using a software, you can automate the whole process for you and your team. We will be reviewing Deputy, a well-known time sheet software many of our clients use to streamline their payroll.
What is Deputy?
Deputy is a software where you can schedule your workers, create timesheets, and export records to payroll easily. Designed both with employees and employers in mind, Deputy is also a great communication tool. Overall it’s a great solution that saves time while simplifying the mundane work for business owners, especially for payroll.
Core features of Deputy
Scheduling
Employee Time Clock
Payroll Integration
Time Tracking
Shift Management
Leave Management
Employee Onboarding
Task Management
Schedule Efficiently
Deputy has a very intuitive drag-and-drop feature to create schedules for your employees. Seeing all the staff with their availability, cost, and training information, you can create rosters and share them with your employees with a couple of clicks. In addition to leave management, Deputy comes with shift management features as well. If your team has shifts, you can create shifts, find replacements, and swaps easily.
Time & Attendance Tracking
For accurate payroll, you need accurate data and collecting accurate data can be complex. Both your staff and you will be affected by an inefficient payroll process.
Deputy makes it easier to collect time and attendance data. You can see real-time attendance on mobile, tablet or desktop. You can assign tasks to your team and make any replacements when needed. Using the Deputy app, employees can clock in and out from any device.
The way Deputy tracks attendance can help managers track employee attendance remotely. When an employee clocks in or clocks out via the app on their mobile devices they also verify the GPS location stamp. That way a manager can verify that their employee has arrived at the work physically.
Timesheet, Payroll, & Compliance
Broken payroll can cause dissatisfied employees and penalties because of compliance errors or cost-related issues for business. A business owner should be able to see the hours, rates, and pay clearly to make sure that the staff are paid correctly. With Deputy, it’s not a problem.
Award compliance and payroll is simplified with Deputy, saving a lot of time and resources for business owners.
After employee hours are recorded via the app, wages are calculated automatically. Any overtime, allowances, penalty rates are included for each employee.
Additionally, Deputy makes sure that you comply with the regulations by tracking meal breaks, rests, pay rates, and maximum hours creating an accurate audit trail of employee details.
You can set daily or weekly maximum hours and get alerted. Also, Deputy alerts you when an employee is at risk of overtime so you can avoid both overtime costs and penalties.
Integrations
Collecting accurate data is not enough for payroll. After accurate timesheets, you need to create error-free paychecks. Deputy eliminates the manual work by integrating with your payroll software so you can run the whole process efficiently. In addition to the payroll software, Deputy integrates with HR systems and POS so you can have all the data in one place. You can see all integrations here
You can see the payroll integrations below:
Xero
ADP
Gusto
NEtSuşte
Onpay
Paychex
Paycor
Paylocity
Proliant
Quickbooks
Square
Zenefits
Team Management Features
While most of our clients use Deputy mainly for payroll, it also comes with some great team and task management features. You can handle employee onboarding, set training and qualifications for employees, assign one-time or recurring tasks for employees and keep track of the tasks.
Deputy News feed lets managers and business owners share crucial information and updates with their staff so nothing goes unnoticed. You can also use these features for team building, and employee morale.
Pricing
Deputy has a very straightforward pricing, letting you pay for what you need and use. Starting from $3 AUD per user, you can have the Premium subscription that contains scheduling, and Time & Attendance features with Reporting for $5.5 AUD per user per month ($5 AUD billed annually). Deputy also has a flexible weekly plan for business do short-term events (catering, concerts, conferences, etc.)
Please keep in mind that these rates are just for your information and make sure to check their pricing page. You can also try all Deputy features free for up to 31 days
Verdict
With years of experience working with Australian small businesses and agribusiness, we know how time and resource consuming payroll can be. Here at Sensible Solutions, we like automating stuff for our clients to save them time and money.
Deputy, is an overall great tool for time & attendance tracking and can help you with payroll. While mobile apps make it easier for employees and managers to use the software, communication features can turn it into a task management platform. Automatic compliance features that come with it help business owners avoid any labor compliance issues due to poor planning or lack of oversight.
Both our clients and their employees have given positive feedback on Deputy. Employees who have been clocking in and out through the mobile apps find it easy to use.